This is a serious time, with coronavirus concerning us all. We know you will be making necessary decisions for your organization that will need to be communicated. In addition to our COVID-19 Communications Toolkit below, we’re on standby to support the creation of both internal and external communications, as well as an overall communication plan, if needed.
Want to learn more?
You may have difficult trade show decisions to make in the coming weeks. Our team is actively monitoring the status of these events and will continue communicating with conference vendors for the latest information. See our live list below for updates on key shows and tips regarding how to overcome trade show cancellations and reduced attendance.
COVID-19 Communications Toolkit
Times of crisis highlight the need for an overall communication strategy. In order to provide clarity and confidence for your employees, customers, and stakeholders alike, we encourage you to review our concise toolkit covering some best practices to keep in mind when formulating communication responses regarding COVID-19.
Coronavirus: Proactive Marketing and Trade Show Tips
- Internal communication: Leadership, HR, and marketing communications teams should work together to prepare and distribute employee communications on current stance and any adjustments to in-office work, company, or other guidelines. For large and/or global organizations, we recommend a formal communications plan and committee/process for triage of questions.
- External communication: Leadership and the marketing communications team should proactively communicate any changes based on your response to this situation to customers, prospects, and other stakeholders.
- Prioritize meeting scheduling: Ramp up your BD teams’ efforts and inside sales resources around meeting scheduling efforts leading up to trade shows. If the conference cancels, attendance declines enough, or you choose not to attend, you still have the opportunity to keep a meeting on the books with prospects.
- Actively monitor conference attendance/cancellations: BD and marketing should make decisions on how many staff to send and what level of investment to make. SCORR has provided a live industry conference tracker below.
- Convert meetings, events, and trade show attendance to virtual meetings: We see conferences moving dates out, but they are trying to retain an on-site format. There is currently little discussion of moving to virtual conference platforms. That said, if your company has events or all-company meetings to host, consider virtual options such as Zoom, vConferenceOnline, or webinar-based platforms. If conferences are cancelled, encourage meetings to stay on the calendar and offer to set up the meeting online. Ask your IT department to assess your current meeting platform and bandwidth in preparation.
- Assess paid media and digital investments: These are often targeted around or at trade shows. Assess the level of investment and adjust as needed.
Conference/Trade Show Status Tracker
Last Updated: October 22, 2020 3:46 pm
Conference
Dates
Location
Event Status
COVID-19 Status
March 4-6, 2020
Muang Thong Thani, Thailand
Rescheduled
August 4-6, 2021, in Thani, Thailand
March 8-11, 2020
Renaissance Orlando at SeaWorld; Orlando, FL
Rescheduled
March 7-10, 2021 in Orlando, FL
March 9-13, 2020
Orlando, FL
Rescheduled
August 9-13, 2021 in Las Vegas, NV
March 9-12, 2020
Athens, GA
Rescheduled
March 8-11, 2021 in Athens, GA
No notice on website
March 13-16, 2020
Philadelphia, PA
Rescheduled
February 26 - March 1, 2021 in San Diego, CA
March 15-19, 2020
Anaheim Convention Center; Anaheim, CA
Rescheduled
Format changed to virtual event March 14-18, 2021 (dates TBC)
March 17-18, 2020
San Diego, CA
Rescheduled
Format changed to virtual event September 29-30, 2020; next in-person event is June 29-30, 2021, in San Diego, CA
March 17-19, 2020
Square Brussels Convention Centre; Brussels, Belgium
Rescheduled
Next virtual event scheduled for March 17-19, 2001
March 17-18, 2020
Intercontinental David Tel-Aviv; Tel-Aviv, Israel
Rescheduled
February 9-10, 2021
March 18-21, 2020
Marriott Marquis; Houston, TX
Rescheduled
March 10-13, 2021, in Washington, DC
March 19-22, 2020
Marriott Baltimore Waterfront Hotel; Baltimore, MD
Rescheduled
Format changed to virtual event March 18-21, 2021
March 23-26, 2020
New York, NY
Rescheduled
March 22-25, 2021
March 24-25, 2020
Boston, MA
Rescheduled
Dates TBD
March 24-26, 2020
Hyatt Regency Morristown Hotel; Morristown, NJ
Rescheduled
Format changed to virtual event September 15-17
March 24-28, 2020
Orange County Convention Center; Orlando, Florida
Rescheduled
August 31-September 4, 2021, in San Diego, CA
March 25-26, 2020
Royal Sonesta; Cambridge, MA
Rescheduled
Next event is virtual May 19, 2021
March 25-29, 2020
Ernest N. Morial Convention Center; New Orleans, LA
Proceeding
Virtual event complete
March 25-27, 2020
Bruges, Belgium
Rescheduled
October 5-8, 2022, in Stockholm, Sweden
March 30-31, 2020
Westin Boston Waterfront; Boston, MA
Rescheduled
August 18-19 virtual event complete
March 30 - April 3, 2020
Phoenix Desert Resort; Phoenix, AZ
Rescheduled
June 15-29 virtual event complete
No notice on website
March 30 - April 3, 2020
Berlin, Germany
Rescheduled
April 1-2 virtual event complete; next virtual event April 28-29, 2021
March 31 - April 1, 2020
Raleigh-Durham, NC
Rescheduled
Dates TBD
April 1-2, 2020
London, UK
Rescheduled
June 29-30, 2021, in London
April 6-9, 2020
Walter E. Washington Convention Center; Washington D.C.
Rescheduled
Format changed to virtual event September 28-October 1
April 7-8, 2020
Cambridge, MA
Rescheduled
Format changed to virtual event November 10-11
April 16, 2020
Bridgewater, NJ
Rescheduled
April 15, 2021
April 18-21, 2020
Paris, France
Rescheduled
July 9-12, 2021, in Vienna, Austria
April 19-22, 2020
Caribe-Royale All-Suite Hotel & Convention Center; Orlando, FL
Rescheduled
Next event is virtual May 2-5, 2021
April 19-22, 2020
Philadelphia Loews Hotel; Philadelphia, PA
Rescheduled
June 22-July 2 virtual event complete
April 24-29, 2020
San Diego Convention Center; San Diego, CA
Rescheduled
April 9-14, 2021 in Washington, DC
April 25-29, 2020
Philadelphia, PA
Rescheduled
May 1-5, 2021 in Los Angeles, CA
April 26-30, 2020
Palm Desert, CA
Rescheduled
May 4-7 in Nice, France
April 27-28, 2020
Raleigh-Durham, NC
Rescheduled
Format changed to virtual event November 4-6
April 28-30, 2020
Javits Center, New York City, NY
Rescheduled
April 20-22, 2021
April 29 - May 1, 2020
Gaylord National Resort & Convention Center; National Harbor, MD
Rescheduled
Next in-person event is August 25-27, 2021, in National Harbor, MD
No notice on website
May 1-4, 2020
Seattle, WA
Rescheduled
Format changed to virtual event April 16-17
May 2-5, 2020
McCormick Place; Chicago, IL
Rescheduled
March 22-25, 2021 in Washington, DC
May 5-7, 2020
Philadelphia, PA
Rescheduled
August 10-12, 2021
May 6-7, 2020
Espace Grande Arche; Paris, France
Rescheduled
Format changed to virtual event October 26-27, 2020
May 7-8, 2020
Delaware
Cancelled
3/26/20
May 8-12, 2020
Honolulu, HI
Rescheduled
May 12-16, 2021 in Philadelphia, PA
May 10-13, 2020
San Francisco, CA
Rescheduled
May 23-26, 2021 in Baltimore, MD
May 12-13, 2020
Burlingame, CA
Rescheduled
May 12 virtual event complete
May 12-15, 2020
Boston, MA
Rescheduled
May 12-15, 2021 in Portland, OR
May 16-20, 2020
Disney's Coronado Springs Resort; Orlando, FL
Rescheduled
May 15-19, 2021, in Montreal, QC
May 19-20, 2020
King of Prussia, PA
Rescheduled
May 25-26, 2021
May 20, 2020
Boston Marriott Cambridge; Boston, MA
Rescheduled
Format changed to virtual event October 7, 2020 and November 4, 2020
May 20-23, 2020
Shuzhou International Expo Center; Shuzhou, China
Rescheduled
October 27-30, 2020 (in-person event)
May 27-28, 2020
Royal Lancaster London; London, UK
Rescheduled
May 27 virtual event complete
May 30 - June 1, 2020
Chicago, IL
Rescheduled
June 4-8, 2021 in Chicago, IL
June 1-2, 2020
Hyatt Regency Minneapolis; Minneapolis, MN
Rescheduled
May 4-5, 2021 in Minneapolis, MN
No notice on website
June 3-4, 2020
Amsterdam, The Netherlands
Rescheduled
Format changed to virtual event October 14-15
June 6-9, 2020
Milan Convention Centre; Milan, Italy
Rescheduled
Virtual meeting June 5-8, 2021
June 6-10, 2020
Royal Victoria Dock; London, UK
Rescheduled
July 10-12, 2021 in Madrid, Spain
June 7-9, 2020
Silver Spring Civic Center; Silver Spring, MD
Rescheduled
Format changed to virtual event September 21-23
June 8-11, 2020
San Diego Convention Center; San Diego, CA
Rescheduled
Format changed to virtual event June 14-17, 2021
June 13-18, 2020
Summerlin, NV
Rescheduled
June 26 - July 1, 2021 in Baltimore, MD
June 14-18, 2020
Walter E. Washington Convention Center; Washington, DC
Rescheduled
June 27-July 1, 2021 in Philadelphia, PA
June 22-26, 2020
Citywest Hotel; Dublin, Ireland
Rescheduled
Format changed to virtual event October 12-16
June 23-24, 2020
San Jose McEnery Convention Center; San Jose, CA
Cancelled
4/3/20
No notice on website
June 24-25, 2020
Irving, CA
Rescheduled
June 23-24, 2021, Irvine, CA
June 27 - July 1, 2020
The Paris Hotel; Las Vegas, NV
Rescheduled
Next virtual event scheduled for July 23-28, 2021
June 28 - July 1, 2020
Alderley Park; Cheshire, UK
Rescheduled
June 27-30, 2021 in Harrogate, UK
June 29 - July 1, 2020
Sendai International Center; Sendai, Japan
Proceeding
Format changed to virtual event; next in-person event July 7-9, 2021, in Kobe, Japan
July 12-15, 2020
Chicago, IL
Rescheduled
Format changed to virtual event July 12-15
July 13-15, 2020
Aloft Boston Seaport; Boston, MA
Rescheduled
March 2-4, 2021
August 26-29, 2020
Turin, Italy
Cancelled
Next meeting will be held in Aug/Sept of 2021
September 6-9, 2020
Tivoli Congress Center; Copenhagen, Denmark
Rescheduled
September 26-29, 2021 in Copenhagen, Denmark
September 12-15, 2020
Henry B. Gonzalez Convention Center; San Antonio, TX
Proceeding
Format changed to virtual event September 13-16
September 13-16, 2020
Palais des Congres de Montreal; Montreal, QC
Proceeding
Format changed to virtual event
September 13-16, 2020
Hyatt Regency Hill Country Resort and Spa; San Antonio, TX
Proceeding
Format changed to virtual event
September 22-23, 2020
Westin Copley Place; Boston, MA
Proceeding
Format changed to virtual event
September 23-26, 2020
Hangzhou, China
Rescheduled
Rescheduled October 20-23, 2021, in Hangzhou, China
No notice on website
September 24-25, 2020
Boston, MA
Rescheduled
Rescheduled October 4-5, 2021, in Boston, MA
September 30 - October 1, 2020
Sheraton Boston Hotel; Boston, MA
Proceeding
Format changed to virtual event September 30-October 1
No notice on website
October 7-8, 2020
Washington, DC
Proceeding
Format changed to virtual event October 7-8
October 9-11, 2020
Hollywood, FL
Rescheduled
Format changed to virtual event October 6-22
No notice on website
October 13-15, 2020
Milan, Italy
Rescheduled
August 31-September 2, 2021, in Milan, Italy
October 14-15, 2020
King of Prussia, PA
Proceeding
Format changed to virtual event
No notice on website
October 15-16, 2020
San Diego, CA
Proceeding
Next in-person event is October 21-22, 2021, in San Diego, CA
October 17-21, 2020
Portland, OR
Proceeding
Format changed to virtual event October 16-20, 2020; next in-person event is October 16-20, 2021, in Baltimore, MD
October 20-25, 2020
Denver, CO
Rescheduled
Format changed to virtual event
October 25-28, 2020
New Orleans, LA
Rescheduled
Virtual format offered October 26-November 5; next in-person event is October 17-20, 2021, in Philadelphia, PA
October 27-29, 2020
Philadelphia, PA
Proceeding
Format changed to virtual event
No notice on website
October 29 - November 1, 2020
Boca Raton, FL
Proceeding
Format changed to virtual event
No notice on website
November 6-11, 2020
Washington, DC
Rescheduled
Format changed to virtual event November 5-9
November 8-11, 2020
Liverpool, UK
Rescheduled
Format changed to virtual event November 9-13
November 15-18, 2020
San Francisco, CA
Proceeding
Format changed to virtual event November 2-12
No notice on website
November 15-18, 2020
Austin, TX
Proceeding
Format changed to virtual event November 12-19
December 5-8, 2020
San Diego, CA
Proceeding
Format changed to virtual event